This is part four of the Sharepoint Introduction series To read parts 1-3 click the following respective links.
Content
A fundamental output of users and business collaboration activities is content. The content capability delivers functionality that supports the management of content throughout its life cycle. SharePoint interoperates with or replaces other content management systems.
Support for Content and Interaction with Content
The content capability offers the following components, features, and functionality to support a tremendous range of content and a diverse set of modalities with which to interact with content.
Support for a tremendous range of content
- Documents
- Records
- Web Content
- Rich media: Audio, Video
Interaction with content
- Viewing
- Editing
- Coauthoring
- output (Word Automation)
Following are some important points related to support for content and interaction with content:
- Users can store just about any type of content in SharePoint, including content that has been traditionally stored in distinct systems.
- SharePoint provides numerous modalities in which users can interact with content, including viewing (in the browser or in client applications), output, editing, and even concurrent coauthoring, with the Office Web Apps.
Document and Records Management
The content capability offers the following components, features, and functionality to enable an enterprise to manage documents and records:
- Content Organizer: Document routing
- Unique document IDs and permalinks
- Document sets
- In-place records management
- Cross-farm content policy and rules
- Access, information rights
- Retention, legal holds, disposition
- Location-based policy
- Automatic application of metadata
Following are some important points related to document and records management:
- Document and records management features are integrated into every site.
- You can specify document routing rules that allow documents to be dropped into a library and then automatically moved to the appropriate library based on metadata and business logic.
- You can create document sets, which are collections of documents that can be treated as a unit, with a collective version history and metadata that applies to the collection.
- You can specify metadata, retention schedules, record declarations, and legal holds and apply them consistently. SharePoint provides for multistage disposition of documents. Policies can be location-based.
- SharePoint can automatically apply metadata based on a document’s location and other business logic.
Definition of Content and Metadata
The content capability offers the following components, features, and functionality to define content and metadata, and thereby to create and manage content:
Structured and unstructured content
- Blogs, wikis, discussion forums
- Defined content types with metadata, workflows, templates, and rights management
Managed Metadata Service
- Tags: Taxonomy & folksonomy
- Multilingual metadata
- Enterprise content types
Use of metadata
- Tagging content: Manual and automatic
- Visibility of tags: Item, site, client
- Metadata-driven navigation
- Search refiners
Following are some important points related to definition of content and metadata:
- SharePoint supports content that is unstructured and free-form, such as blogs, wikis, and discussion forums, as well as highly structured content and everything in between.
- The Managed Metadata Service (MMS), new in SharePoint 2010, provides a central repository and management capability for what are generally called tags. Tags are arranged in a hierarchical structure that can be delegated to appropriate business owners. Tags can be centrally driven (taxonomy) or user submitted (folksonomy) or both, and tags are enabled for multiple languages.
- The MMS also deploys content types across sites, site collections, Web applications, and farms so that an enterprise can maintain better control over the definition of and metadata associated with content, as well as information management policies for that content.
- You can use metadata (tags) in numerous ways, and SharePoint 2010 provides a variety of methods with which to tag content and view tags. You can even have tags applied to content automatically, based on the item’s location or other rules. Additionally, you can use metadata to create dynamic navigation and to provide search refiners.
Manageability and Extensibility
The content capability offers the following components, features, and functionality to enable an organization to manage and extend SharePoint:
Manageability
- Deploy across sites, site collections, Web applications, and farms
- Secure, configure, and audit use of metadata
Remote binary large object (BLOB) storage
Integrate with other systems and legacy repositories
- Open, highly documented, extensible platform
- Support for interoperability standards
- XML, SOAP, RSS, REST, WebDAV, and WSRP
Some important points related to manageability and extensibility of the content
capability are as follows:
- The MMS and other services related to the content capability are manageable and governable across your entire enterprise.
- SharePoint can store content in remote systems, including the file system, using remote BLOB storage.
- SharePoint is a platform that you can extend in numerous ways, and it supports many interoperability standards.
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