Communities
The communities capability encompasses much of what people think of as business collaboration.
Enterprise Collaboration
The communities capability offers the following components, features, and functionality to enable collaboration between users.
List
- Fundamental construct in which content is stored
- Out of box lists: Calendar, contacts, tasks, announcements, surveys
Libraries
- Fundamental construct in which documents are stored
- Version control, check in, check out, document workflows
Alerts and Really Simple Syndication (RSS)
- Business process automation: Workflows
- Out of box workflows
- Document routing
- SharePoint Designer 2010
SharePoint Foundation delivers much of the out of box enterprise collaboration functionality that makes up the communities capability.
Identity and Profile
The communities capability offers the following components, features, and functionality to define a user and the user profile:
- My Sites
- User profiles
- Active Directory and other sources
- Attributes: Biography, job title, location, contact information, previous projects, interests, skills
- Photos, presence, and contact card
- Organizational relationships
- Manager, teams, colleagues (Add a Colleague)
- Expertise: Assigned or professed (Ask Me About)
- Social data mining
- SharePoint teams
- Office Communicator contacts
- E-mail communication patterns and content
Colleague and keyword suggestion
Following are some important points related to identity and profiles:
- My Sites are the social networking hub for interacting with individuals in an organization, designed to help build relationships between users and to connect people in an organization.
- User profiles are a collection of attributes that can be synchronized with Active Directory and other sources. Users can also define their own attributes. A user’s My Site exposes the user’s profile, and SharePoint enables the organization and the individual to manage the visibility of profile attributes to various audiences.
- User photos, presence, and contact information is displayed throughout the SharePoint UI.
- Relationships are defined by authoritative sources, such as Active Directory, by user membership in teams, and by users who can add their own colleagues.
- Expertise can be defined centrally and by the user through the Ask Me About section of their profile.
- SharePoint can discover and suggest areas of expertise by mining the user’s memberships, contacts, e-mail communication patterns, and e-mail content.
- Through such mining activities, SharePoint can suggest keywords and colleagues to help users refine their profile.
User-Generated Content and User Feedback
The communities capability offers the following components, features, and functionality so that users can generate unstructured content and provide feedback regarding content of any type:
User-generated content
- Blogs, wikis (with rich media), discussions, podcasting, videos
- Status update --> My Network feed
- Activity --> Recent Activities feed
- Share & Track tab on the ribbon
- Social/content tagging and expertise tagging
- Tag cloud control
- Tag profiles: Communities of interest around a tag
Note board: Comments and questions
Social bookmarking
Following are some important points related to user-generated content and user feedback:?->-
- User-generated content typically refers to less-structured forms of content, including blogs, wikis, and discussion forums. It also refers to microblogging activities such as when users update their status or even simply author a document.
- User feedback encompasses activities and channels through which users give input on content. User feedback information can help users discover and make use of content based on what others think of the content.
- The note board is similar to the “wall” in Facebook. A user’s My Site has a note board, but any site, library, list, or document can also have a note board.
- Social bookmarking is a way to share favorite sites with a community of users and to discover new sites and resources from colleagues with similar interests. It replaces the My Links feature in SharePoint 2007.
Business Communities
By combining the power of collaborative capabilities with social computing technologies, SharePoint enables an organization to achieve the goals of both the customer (user base) and manager (IT) of the technology.
Manageability and Extensibility
The communities capability offers the following components, features, and functionality to enable an organization to manage and extend SharePoint:
Security, privacy, and compliance
- Centralized configuration and management of business policies
- Monitoring, auditing, and reporting
- Balance governance with empowerment
Extensibility
- Enterprise social networking with SharePoint is manageable, secure, and compliant.
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